If a taxpayer has satisfied all tax requirements, the system will return a PDF file sufficient for filing with the Secretary of State. Step 4: From the Franchise Tax Main Menu, select “Request a Tax Certificate or Tax Clearance Letter.” If the taxpayer for whom you are requesting a certificate/letter is not listed, add the taxpayer to your assigned account list using their 11-digit taxpayer number and Webfile (XT) number. Step 2: Select “Request Certificate/Clearance Letter” under the Franchise Tax eSystems menu. New users must create an eSystems user ID and password. Click on the HELP link in the top right corner of each webpage to get assistance with the page you are viewing. Do NOT use your browser’s back button, or you may lose data you have entered. If you don’t have that information, you can use the automated system to request the Webfile number to be mailed to you.įollow these steps after logging onto Webfile. Our automated system can provide a Webfile (XT) number if you provide confidential information from a previously filed franchise tax report, such as total revenue or last payment amount (if greater than zero). NOTE: If you do not have your Webfile (XT) number, contact us at 1-80, 24 hours a day, 7 days a week. The franchise tax Webfile (XT) number is printed in the upper right-hand corner of the return notice the Comptroller sends each taxable entity in February. Have the Texas taxpayer ID number and franchise tax Webfile (XT) number available before you start. Taxpayers and tax preparers who have the franchise tax Webfile (XT) number or who have previously used Webfile for franchise tax can place an online request for Certificates of Account Status for Termination or Withdrawal and Tax Clearance Letters for Reinstatement. Entities that have been active for franchise tax for less than one year.Entities not registered with the Texas Secretary of State’s office.Entities with past due franchise tax filings and/or liabilities prior to Jan.Entities whose existence or registration was forfeited prior to Jan.Entities that are part of a combined group.The following entities must use Form 05-359, Certificate of Account Status (PDF), or Form 05-391, Tax Clearance Letter Request for Reinstatement (PDF), and submit the appropriate request by mail: Use Form 05-391, Tax Clearance Letter Request for Reinstatement (PDF), to reinstate an entity. Similarly, the law requires entities reinstating a registration to provide evidence that the entity has paid the taxes and brought its franchise tax account current. Use the Comptroller’s Form 05-359, Certificate of Account Status (PDF), to end an entity’s existence. The Business Organizations Code requires registered entities to present evidence that their state taxes have been paid before an entity can end its existence through filing with the Secretary of State.
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